MEETING MINUTES FRIENDS OF THE WIMBERLEY VILLAGE LIBRARY
BOARD OF DIRECTORS
Wednesday, September 14, 2011, 3:30 p.m.

A.  Call to Order: President Shirley Schliessmann called the meeting to order at 3:30 p.m.

B.  Roll Call: Recording Secretary Carol Plassmann declared the presence of a quorum with 10 out of 13 board members present. In attendance: Lisa Czarnecki, Tonda Frady, Ruth Freeman,  Kathleen Goodson, Gary Knight, Kathie Parker, Carol Plassmann, Shirley Schliessmann, Kathleen Young, Deanna Crow (beginning of meeting only). Carolyn Manning was present as the library's representative. Absent: Lynda Blakistone, Paula Conley, Roseann Mandziuk.

C.  Approval of Minutes: A motion was made by Kathie Parker and seconded by Lisa Czarnecki to accept the minutes as written. The motion carried.

D.Reports

1.  Special Guest-Deanna Crow reported that she had talked to Mike Holbrook in July about  donating space to the Friends in his storage units which are new and climate controlled. She will contact him again by E mail to follow up.

2.  Officers
a.  Treasurer: Ruth Freeman presented her report showing a checking balance of $9,971.25  and savings balance of $10,018.92 for a total of $19,990.17. More revenue was received from additional memberships and $451 from quilt tickets. Payments were made for the web site and for the printing of more quilt tickets and bookmarks.  Lisa made a motion,seconded by Kathie Parker, to accept the financial report. Motion carried.

b.  Recording Secretary: Carol Plassmann had no report.

c.  Corresponding Secretary: Tonda Frady reported that she has sent thank you letters to Gary and Becky Knight for their patron level membership and for his leadership of the Friends. A card was sent to Judy Navarro to thank her for her leadership on the Board.

3.  Standing Committees
a.  Membership (Kathie Parker): Kathie had good response from lapsed members while Paula sent E-mail reminders and Tonda made phone calls. Reminders to book sellers were sent. A table will be set up for memberships at the book sale.

b.  Publicity (Kathleen Goodson/Roseann Mandziuk): Kathleen brought a copy of the fall newsletter for the board to make final corrections. Saturday a group will meet at the library to prepare the newsletter for mailing. Kathleen also reported that Roseann will work next week on radio and TV spots for the book sale and that Roseann will meet with the graphic designer to discuss ideas on the Friends logo.

c.  Volunteers/Youth Activities (Kathleen Goodson/Tonda Frady): There is a nice section in the newsletter featuring the youth volunteers.

d.  Book Sale (Lynda Blakistone): Lisa Czarnecki reported for Lynda that the last book-sorting session and run to storage will be made Saturday, September 24. Workers are in place for table pick-up and book-hauling Thursday, September 29. Dr. Bob and the KAPS students will assist with moving books. It was suggested that KAPS be considered for the Extra Mile Award in April. Books after the sale could go to the fire-relief efforts for Bastrop and Smithville. Sign-up sheets were circulated for refreshments. A book sale announcement will be posted on Craig's List. Kathie said the Friends street banner is up. 

e.  Special Events (Kathie Parker): The open house for clubs will be Monday, September 26, 5:30-7:30 at the library. Fourteen  organizations will participate.

f.  Garden (Carolyn Manning): No report.

4.  Special Reports
a.  Board of Trustees (Gary Knight): Gary reported that sales tax revenue is up about 5% compared with this time last year. Alice Wightman, Dell Hood and Marty Jacobvitz were elected to fill the three trustee vacancies. Their two-year terms begin January 2012. 

b.  Library Director (Carolyn Manning): Carolyn attended a meeting in Frisco, Texas for small libraries in the U.S. The focus was on engaging library volunteers and presenting themselves to the public. Nancy Marlett has approached her with a suggestion to collect books, puzzles, and games for Bastrop and Smithville fire victims. Carolyn had the library doors measured and will go to Lowe's this week to order them.

E.  Old Business
1.  Quilt Raffle-Board Members' Eligibility: It was decided that board members are not eligible to win the quilt but family members are. Additional raffle tickets will be printed.

2.  Bylaws Revision - Article 2, Section 2.1: As advised by Gary Knight, the mailbox address  does not need to be changed so no official action is needed.

3.  Revised Logo Review & Approval: The logo cannot be ready in time for the book sale.

4.  Brochure Revision - Review Draft from Task Force: A draft brochure prepared by Roseann  Mandziuk, Kathleen Goodson and Shirley Schliessmann was reviewed, and copies were distributed for board members to provide additional input. Future budgets will need to include cost of paper if an upgrade to glossy brochure paper is made.

5.  Book Bags and Shirts: Tabled until the logo is completed.

F.  New Business
1.  Nominating Committee - Judy Navarro's Replacement: Tabled until the October meeting.

2.  National Friends of the Library Week: Paula Conley and Kathleen Young will work with Carolyn to come up with ideas for promoting the event the week of October 16-22.

3.  Disaster Relief Effort: Shirley gave additional information on Nancy Marlett's request mentioned by Carolyn in her report. Suggestions for supporting Wimberley's Burning Love and other relief efforts in conjunction with the book sale were presented and discussed.  Shirley will contact the various organizers and agencies for more concrete information before the board decides whether or not--and how--to participate.

G.Announcements
1.  Status of Web Site & Friends on Facebook: The web site is current except for links to the  newsletter, uploading more photos and linking the page to the Friends Facebook account.
 
2.  Deer Creek Birthday Party September 8: Tonda Frady organized the party hosted by the Friends each September. She and several other board members were thanked for providing refreshments and hosting. John Kuykendall, Dale and Alice Joy provided entertainment.

3.  Lions Funding & Market Days Volunteers: It is anticipated that the Lions will decide about donations by the end of September. Concessions workers are lined up through December.

4.  Other ? Corral Theater Fundraiser: Shirley contacted Mary Anderson's assistant about the Friends hosting a movie night in October but has not heard back.

H.  Adjournment:  A motion to adjourn was made by Lisa Czarnecki and seconded by Kathleen Young. Motion carried. The meeting was adjourned at 5:30 p.m.

NEXT MEETING:  WEDNESDAY, October 12, 3:30 P.M., MULTIMEDIA ROOM

Respectively Submitted, Carol Plassmann, Recording Secretary