Friends of the Wimberley Village Library Minutes: February 17^th, 2007 Page 1

Friend’s of the Wimberley Village Library Board Meeting

Regular meeting—February 17^th

Wimberley Village Library, 400 FM 2325, Wimberley, TX 78676

Present: Lynda Blakistone, Ruth Freeman, Gaye Lynn Hodgson, Ria Hodgson, Marty Jeffers, Nancy Marlette, Marianne Mitchell, Kaysa Pierce, Carol Reynolds, Steve Schubert, Mike Schleissmann. Gary Knight was present as the ex-officio member from the Wimberley Village Library Board of Trustees. Carolyn Manning was present to represent the library.

The meeting was called to order at 10:05 AM.

The January minutes were approved.

OFFICER’S REPORTS

Treasurer’s Report: Ruth Freeman (treasurer) reported that the current balance was $4,185.10. The total income for January 1^st – February 17^th 2007 was $400.67(net income: $242.12)

Corresponding Secretary’s Report: Ria Hodgson (corresponding secretary) reported that thank you letters had been sent to all new members who have joined: 11/06-2/15/07

Change of Meeting Date: There was a vote on whether the meeting date should remain on the third Saturday of each month or move to the second Saturday. Lynda Blakistone motioned to move to change the regular monthly meetings to the second Saturday of each month. Nancy Marlette seconded the motion, and it carried.

Membership Renewal: There was a discussion on the issue of membership renewal (if all memberships must be renewed on a set date, e.g. Jan. 1^st, members who joined in December of the previous year do not receive the same length of membership as those who joined in February of the previous year). It was suggested that we should ask the Wimberley Players about their membership policy (which assigns membership for the following year to those who join in the latter half of the previous year).

COMMITTEE REPORTS

Volunteer Committee: The Volunteer Committee is still sending birthday cards/thank yous to the volunteers. They are planning the Volunteer Appreciation Luncheon, which will be Thursday, May 3^rd from 12-2 at the Lutheran Church. It will be catered (they are still looking for a caterer). The theme will be: Volunteer’s Plant Seeds of Kindness, with a focus on spring. Sue Byrne will be taking care of the program.

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They need all Friends Board members who are NOT volunteers to help serve if they can. The next Volunteer Committee meeting will be March 1^st.

Book Sales Committee: The Giving Tree program has contributed 25 new titles to the library collection and hope to continue the program throughout the year. Please talk to Lynda if you are interested in participating. Starting about a month ago Tita Owre has started selling some of the Library’s donated book sale books on eBay. To date the net profit is approximately $223. Mike Schliessmann has volunteered to be in charge of selling our more valuable book sets on Craig’s list if they receive acceptable prices. If they can’t get good prices for the collections they will sell on eBay. There will be a book sale on Saturday April 14^th at Chapel in the Hills. The members of the book sale committee are looking for volunteers to help with the sorting of books into categories on Thursday, March 22^nd starting at 9am.

Also, they are working on a publicity for the book sale (banners, posters, and radio) and they welcome any ideas. The book sale goal is $2000.

Youth Committee: The Youth Literature Contest is open for entries—the deadline is March 30^th. The January 29^th Toddler Time earned $41.05, and the next Toddler Time (spring) will be April 30^th.

Publicity Report: The Newsletter will be published by March 1^st.

Budget : The budget has been revised. The hospitality budget has been eliminated and $500 dollars has been budgeted for the annual membership meeting.

SPECIAL REPORTS AND DISCUSSION

Membership meeting: There will be the Annual Membership meeting on April 19^th, 2007.

Book club meeting at library: The book club meeting at the library was fantastic and has produced a great deal of publicity for the library. There were several speakers promoting FOWVL at the event. The board discussed making the book club an annual event, finding a larger space to host it, and publicity for the event.

Recruiting policy: A few volunteers have complained about being approached for membership in the Friends. Please be sensitive when recruiting new members.

Plaque for Moselle: The board proofed the plaque for Moselle Walker.

NEW BUSINESS

Funding for Children’s Summer Events: The Youth Librarians sent a request for funding for summer reading program incentives and performers.

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Mike Schleissmann moved that the Friends donate $300 for programs. Lynda Blakistone seconded the motion, and it carried.

Discussion of the objectives of the Friends in regards to money: There was a discussion regarding the continuing objectives of the friends, monthly prioritization of funds, and direction of those funds.

Appointment of a nominating committee: There was an explanation of the duties of the nominating committee. Steve Schubert, Mike Schleissmann, and Gaye Lynn Hodgson were appointed as the nominating committee.

Parade Float: Mike Schleissmann requested volunteers to help with the FOWVL parade float (theme: Sailing Away With Books).

ANNOUNCEMENTS

Walkway: Marty Jeffers announced that there will be a walkway between the Library and Chapel of the Hills. A discussion of how this will be accomplished followed.

Village Store/ Friends Groups: Marianne Mitchell announced that the Village Store currently has a hold on the admittance of new groups.

A library in Burlington VT sent requests for brochures from Libraries’ Friends groups throughout the nation and voted ours the best.

Meetings: The next meeting will be Saturday, March 10^th at 10:00. There will be no board meeting in April (It will be replaced by the annual membership meeting)

The Friends of the Wimberley Village Library adjourned at 11:15.

Respectfully submitted,

Ria Hodgson