FRIENDS OF THE WIMBERLEY VILLAGE LIBRARY

BOARD OF DIRECTORS

Regular Meeting, 10:00 A.M. Saturday, June 9, 2007

Minutes

The meeting was called to order at 10:04 a.m. by Nicole Royal, Vice President of the Board. Attending were: Nicole Royal, Carol Harlow, Lynda Blakistone, Patrice Wilton, Dennis Lee, Nancy Marlett, Marianne Mitchell, Mike Schliessmann, Nancy Wesson, Ella Hetherly, Ruth Freeman, and Gary Knight. Also attending was Carolyn Manning of the WVL staff.

The minutes of the May 12, 2007 meeting of the Board were read and approved by unanimous vote after motion, second, and discussion.

The Treasurer, Ruth Freeman, gave her report. A detailed statement is attached. We now have over $4644 in the bank, with another $170 expected from Ebay sales in the near future.

The Corresponding Secretary, Marty Jeffers, was absent for the meeting and no report was given.

Nancy Marlett, Chair of the Membership Committee, reported that she had sent out membership cards to all prior members who had yet to re-up. She was working on developing a better process for reporting membership. She is planning a Committee meeting in the short term to discuss how to get sponsors for the Friends and what new programs need development.

Lynda Blakistone, Chair of the Book Sales Committee, reported that they were in the process of boxing books and that there were 45 boxes to move out of the Library. The Dunlop estate gave us two loads of books and there may be more to come. We made $170 off of Ebay recently.

Kaysa Pierce, Chair of the Volunteers Committee, sent in an email report which Nicole read to the Board. Nothing exceptional to report.

Nicole Royal, Chair of the Youth Activities Committee, reported that the Committee had supplied cookies, napkins, cups, and volunteers for the Library’s summer kickoff event. Costs were approximately $25, and we have cups and plates left over for use elsewhere. Our next Toddler Time event is in July and will have a circus theme. Volunteers are needed. In the fall, the Library staff will take over Toddler Time.

Dennis Lee, Chair of the Publicity Committee, reported that the press release for the Volunteer Luncheon appeared in the Wimberley View about 2 weeks after submittal, but one for the Literary Contest was yet to appear. Various reasons for this were speculated, mostly centering on inattention of the View staff. Dennis agreed to try again to meet with Dan Kliener at the View to improve reception for our press announcements. Dennis reminded Committee heads of the 7/1 deadline for Newsletter articles, except for the 4^th of July Committee. Publishing ETA remains 7/15, with the next newsletter to come approximately 10/15. There have been some tentative discussions with Library staff regarding combining newsletter efforts between the WVL and the FOWVL. There were no objections to this. The website has been updated with all existing minutes and will be soon updated with current Board membership and Committee membership.

Ruth Freeman, Chair of the Budget Committee, noted that there would soon be a meeting regarding financial plans, including where and how to move some funds into a CD.

Mike Schliessmann, Chair of the 4^th of July Parade Committee, reported that we will be receiving the trailer on 6/15 from David Junkins, Marty Jeffers’ son in law. There would be a Float meeting on 6/14 to discuss final pre-construction details, and that work would begin on 6/16. We still need signage for the pull vehicle and trailer. Suggestions were solicited. Mike also handed out Disclaimers for those individuals who would be in the parade. These were required by the Village.

Other Old Business included: 1) Updates to the standing committee membership lists, 2) Notation of the next Board meeting on the 2^nd Saturday of July, 3) Cancellation of the August Board meeting (moved, seconded, discussed, passed unanimously), 4) The Lions Club donated money to the Friends, which was then passed through in the form of a purchase of a computer for the patrons of the Library. The Civic Club donated money to the Friends, which was then passed through in the form of a color printer for the patrons of the Library.

New Business: There was a discussion of the recent announcement by the Board of Trustees for the Library and SuzAnne Beard regarding SuzAnne’s retirement. Gary Knight noted that the decision for SuzAnne to retire was a joint one between her and the Board after almost two years of discussions regarding her management skills. She will retire on 8/15. The WVL Board has begun a search process to find the next Director, who will be instructed to utilize the existing staff. The Friends will be asked to help throw a party for SuzAnne. There was some discussion, with some Board members expressing unhappiness over the action and others expressing understanding.

Mike Schliessmann reported that using Craigslist for book sales has not been effective. There are books cluttering up his garage, which will need to be moved so that Float construction can be done there.

Marianne Mitchell proposed that we start thinking about how to use the funds we are accumulating. One proposed use was to support representation of the Library at national and state conferences. Another was to add to the Building fund for Library expansion. Gary Knight suggested that the Friends not apply their funds to the structure of the Library, as there were both other sources for that funding and the amount that the Friends could contribute would be insignificant. Most members seemed to favor using our funds for patron materials, e.g. books and DVDs. The Board voted to establish a Committee to work with Library staff to develop a needs list, and with the Budget Committee to determine available funding, and to present a plan to the Board. (Moved, seconded, discussed, approved unanimously). Marianne Mitchell volunteered to Chair this Committee, and Carolyn Manning volunteered to serve on it. No definitive decisions about the Chair or membership were made at this meeting; Nicole deferred such decisions to Marty Jeffers, who has the authority to appoint same.

Ruth Freeman noted that the above decision places the Board’s prior plan to put some of the available funds into a CD in jeopardy. The Board agreed (motion, second, discussion, unanimous approval) to suspend the prior decision to move funding into a CD until the ad hoc Committee returns with its plan.

Mike Schliessmann noted that we have, in the case of the Civic Club and Lions Club donations, implemented a “pass-through funding” process without Board approval. It was discussed that such things should really be approved by the Board.

There being no further business before the Board, the meeting was adjourned at 11:08 a.m.

Respectfully submitted,

Dennis W. Lee, Recording Secretary