FRIENDS OF THE WIMBERLEY VILLAGE LIBRARY

BOARD OF DIRECTORS

Regular Meeting, 10:00 A.M. Saturday, January 12, 2008

Minutes

The meeting was called to order by President Marty Jeffers at 10:02 a.m. Recording Secretary Dennis Lee called roll and announced the presence of a quorum with the following members in attendance: Lynda Blakistone, Christian Lamberson, Evelyn Guidry, Kathy Parker, Sue Byrne, Patrice Wilton, Tonda Frady, Nicole Royal, Dennis Lee, Ella Hetherly, Marty Jeffers, Kaysa Pierce, Nancy Wesson, Mike Schliessmann, and Gary Knight. Carolyn Manning was also in attendance representing the Library staff.

The minutes from the November meeting were read and upon motion, second, and unanimous vote approved.

Ruth Freeman was absent but submitted a report showing a current balance of $6206.53, including a $3000 CD, and following disbursements totaling $2449.13 to the Library. After motion, second, and vote, the report was approved.

Corresponding Secretary Marty Jeffers resigned her position and announced that Evelyn Guidry will be taking over those duties. She also noted that she had received 2 thank-you cards from Lynda and Jon Blakistone. These were passed around the Board.

Kathy Parker made the Membership Committee report and noted that there hasn’t been much activity. We have received a $200 patron membership and the committee has instituted a phone program to get members to help with activities. Kathy wants to get in touch with the Book Clubs; Carolyn Manning noted that some clubs may not want their contact info given out, so she will call them to check.

Lynda Blakistone gave the Book Sale Committee report. The committee met one week ago and plans another meeting for March. Book Sale tentatively planned for 5/3 with a preview session on 5/2. Books will be sorted at the preview session. Ebay sales are slow now. One plan for the May Book Sale is to improve the street appeal. A suggestion to the committee was to also consider using Amazon.com as an outlet; Lynda will look into it.

Kaysa Pierce reported for the Volunteer committee that 3/26 has been set as a tentative date for the Volunteer Appreciation Luncheon. Later in the meeting, this date was affirmed by the Board, and the Lutheran Church also affirmed as a preferred site.

Nicole Royal reported that there has not been, and will not be, much activity from the Youth Activities committee until the Summer.

Sue Byrne gave the Publicity Committee report. Sue is working on the website, learning as she goes. She is thinking about holding an email meeting with her committee. She will also be out of town 5/15 through September; she can conduct most business from afar. The committee will make a decision on whether or not, and when, to issue a springtime newsletter.

No one presented a Budget Committee report.

Gary Knight presented an update from the Library Board of Trustees to the Friends. The Board of Trustees is expecting a recession in 2008 and has budgeted for this. Gary is printing up an information sheet about the planned expansion and it will be available in the Friends office. Nancy Marlett, now a member of the Board of Trustees, has been replaced by Marty Jeffers on the Building Committee. 4 new public access computers are planned for the expansion; the seating may be something other than linear for them. Jennie Robinson is finding grant money for the expansion; the Board of Trustees is encouraged that there is money out there to help out. But the Board has capability of taking care of the costs itself if need be. A rainwater collection system is planned for the Library; it is a probable go.

Carolyn Manning reported for the Library. She thanked the Friends for the recent donation and noted that the wish list items are being obtained. The Library will be starting inventory soon to come up with new needs lists. Info Brunches are planned for 1/26, 2/23, March, and April – then none until the fall.

Marty Jeffers noted that SuzAnne Beard was unable to use the gift of Blair House passes, so she returned them as a donation to the Friends. It was suggested, moved, seconded, and approved that the Friends hold a raffle for these items and use the Annual Meeting to draw winners, who need not be present. Other Board members noted that some previously donated items could also be disposed of, to the Friends’ financial benefit, in a similar manner.

As noted above, the Board approved the Volunteer Appreciation Luncheon for 3/26 at the Lutheran Church. Mike Schliessmann registered an objection to using Friends funds for such things, indeed anything other than obtaining collection items for the Library. No motion was placed and no vote taken, but the prevailing opinion seems to be that Mike is in a distinct minority on this issue. The Board also approved setting the Annual Meeting for 4/17, tentatively, and at the Community Center starting at 5:30. Mike’s objection also extended to the food and drink portion of this activity.

Info Brunches: Kaysa Pierce and Tonda Frady agreed to work the 1/26 event; Patrice Wilton and Sue Byrne agreed to work the 2/23 event.

There will be no meeting in February. Next meeting is March 8, 2008.

There being no further business before the Board, the meeting was adjourned.

Respectfully submitted,

Dennis Lee, Recording Secretary